Job Type: Full-Time
Location: [Location (Remote/On-site/Hybrid)]
Salary: Competitive, Based on Experience
About Us:
[Your Company Name] is a leading property management firm that specializes in residential and commercial properties. We are dedicated to providing exceptional service to our clients, ensuring their properties are managed efficiently, and delivering top-notch customer service. We are currently seeking an organized and detail-oriented Property Management Administrative Assistant to join our growing team.
Job Summary:
As the Property Management Administrative Assistant, you will provide vital support to our property management team. Your role will include managing tenant communications, assisting with property maintenance requests, preparing documents, and helping ensure smooth day-to-day operations. If you’re passionate about real estate and thrive in a fast-paced environment, this position offers an exciting opportunity for growth.
Key Responsibilities:
- Provide administrative support to property managers and assist with day-to-day operations
- Handle tenant communications via phone, email, and in-person interactions
- Coordinate maintenance requests and track work orders
- Prepare lease agreements, renewals, and other property management documents
- Update and maintain tenant databases and property management software
- Assist in scheduling property showings and open houses
- Process rent payments, handle invoices, and assist with financial tracking
- Prepare and distribute notices and memos to tenants
- Coordinate and support property inspections and assessments
- Handle inquiries from potential tenants and manage the application process
- Ensure all tasks are completed in a timely and professional manner
Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Previous experience in property management, real estate, or customer service
- Proficiency in Microsoft Office Suite and property management software (e.g., Yardi, AppFolio, Buildium)
- Strong communication skills, both written and verbal
- Ability to multi-task and prioritize effectively
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Ability to work independently and as part of a team
- Knowledge of property management regulations and leasing processes is a plus
Why Join Us?
- Competitive salary and benefits package
- Opportunities for professional development and training
- A collaborative and supportive work environment
- Exposure to all aspects of property management and real estate
- Career advancement potential within the company
📩 How to Apply:
Please submit your resume and a cover letter explaining your interest in the Property Management Administrative Assistant role to [Insert Application Email/Link].