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About the position
The Executive Assistant to the Vice President for Government Relations plays a crucial role in supporting the Vice President by managing a variety of operational and administrative tasks. This position requires a proactive individual who can thrive in a fast-paced environment, providing confidential executive-level support and coordinating logistics for high-impact projects and events. The role demands excellent organizational skills, attention to detail, and the ability to work independently while also being a collaborative team member.
Responsibilities
• Coordinate and manage the Vice President’s calendar, ensuring optimal time use.
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• Arrange appointments, meetings, and conference calls, considering priority and urgency.
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• Plan and coordinate logistics for meetings, events, and visits from internal and external business partners.
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• Ensure all arrangements are in place, including venue booking, travel arrangements, and necessary materials.
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• Provide project coordination and support for key initiatives led by the VPGR.
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• Manage complex scheduling, prepare and distribute meeting materials, and track project timelines.
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• Anticipate future needs and report on progress, ensuring key milestones are met.
Requirements
• A minimum of five years experience supporting executive-level leaders and interpreting and implementing organizational policies and procedures.
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• A strong understanding of university policies and procedures is preferred.
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• Demonstrated professionalism as a member of a collaborative, respectful, and high-functioning leadership team.
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• Positivity, respect for others and superb attention to detail.
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• Diplomacy and ability to interact with all members of the institution.
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• Expert level proficiency in Google collaboration tools, Zoom, Dropbox, Microsoft Office Suite, and Adobe Acrobat.
Nice-to-haves
• Higher education or elected officeholder support experience.
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• Experience supervising others.
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• Experience with internal UM processes and controls a plus.
Benefits
• Hybrid work mode eligibility
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• Full-time position
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• Regular employment status